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What Does this Privacy Policy Cover?

This Privacy Policy provides information about personal data which is processed by or on behalf of the Band.

This Privacy Policy is subject at all times to applicable law.  It explains what personal data is processed, for which purposes, how long we hold the personal data for,  and  how to access and update the personal data we hold about you  .

What personal data do we use?

Any personal data we hold about you has been or will be collected directly from you, either in writing or verbally. We will never collect not attempt to collect personal data from any other source.


What Information may we collect directly from you?

The categories of personal information that we collect directly from you include:

  • personal details (for example, your name, date of birth, marriage/civil partnership status dependants);
  • your bank details and national insurance number;
  • your contact details (for example, your address, phone number and email address);


How the band uses your personal data?

The ways we use your information include:

  • identifying you  and  making sure your details are up to date;
  • communicating with you;
  • calculating and reporting Gift Aid payments on donations you might make to the Band
  • paying any prizes you might win in competitions and raffles organised by the Band;

We must have a legal reason to use your personal information.

This will usually be:

  • to meet our legal obligations (including any contractual obligations), which includes making our statutory returns to The Charities Commission and submitting our claims for Gift Aid Relief to Her Majesty’s Customs and Excise;
  • to fulfil our legitimate interests in administering the Scheme correctly and effectively;



Who will we share the personal data with?

We will only share your personal data with HM Government and then only as required by the law.

In the event that the need arises for the Band to share your data with any party other than Her Majesty’s Government your specific consent to that sharing will be requested.  You will always have the right,  subject to applicable law, to decline such sharing.

Security of your personal data

The Band has  in place measures to protect the security of your personal information and to keep it confidential. We  review these  measures  regularly  to make sure  they  remain  appropriate and effective.


How long do we hold the personal data for?

We will keep your personal information for as long as we have a relationship with you.  When deciding how long to keep your personal information after our relationship with you has ended, we will take into account our legal obligations and regulators’ expectations. Your data will be secure at all times.


How can you access your personal data?

You have rights regarding your personal information, including the right in certain circumstances to access, correct, delete or transfer your personal information or to restrict or object to our use of it. We may need extrainformation from you to deal with any request. If you would like to discuss or exercise these rights, pleasecontact the Band’s Secretary or Treasurer.

How do we use cookies?

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links To Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over the website you visit. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Changes to this Privacy Policy

This Privacy Policy may be changed over time. This Privacy Policy was last updated on 27 April 2018.Updates are effective from the date on which they are notified to Members/put on our website.